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Group Permissions View

Site Manager > Security > User Groups > User groups

What is the view used for?

• Here you can edit the permissions granted to a user group.
• Select the user group.
• In the list you can select all by using Ctl + Alt on your keyboard and selecting the Grant button.
• The permissions are categorized under the plugin that they are valid for. For example, POS permissions are listed under the heading POS permissions.
• To search for a permission, type it into the search field and select the search button.
• The users in the group are displayed below the permissions list.
• Add users to a group by going into Site Manager > Security > Users and selecting the check boxes next to the group that the user should belong to, check their permissions in the permissions tab. Note that any changes made will apply only to that user. To change the settings back to the user group permissions only, select all permissions on the list and select button Inherit.

Permissions list

NOTE: "Edit" permissions allows the user to create, delete or edit (manage) the components of the system.

General

Fields & buttons	Description
View card types	View card types that the store accepts. (SM > General setup > Payments > Card types).
Edit card types	Edit and create new card types that are used in the store. You can create card types from International Credit Cards to Loyalty or Staff Cards. There is also the option to configure your own card by selecting the option Unknown Card. (SM > General setup > Payments > Card types).
View currencies	View currencies that the store accepts as tender. (SM > General Setup > Payments > Currencies)
Edit currencies	Edit currencies that the store accepts as tender. You can control the exchange rate, the currency units and the company's default currency. (SM > General Setup > Payments > Currencies)
View customers	To view customers select: (SM > Retail > Customers > Customers).
Edit customers	To edit or view customers select: (SM > Retail > Customers > Customers).
View categories	To view group categories select: (SM > Retail > Customers > Group categories).
Edit categories	To edit or view group categories select: (SM > Retail > Customers > Group categories > double click on a category or click the edit button).
View customer groups	To view customer groups select : (SM > Retail > Customers > Customer groups).
Edit customer groups	To edit or view customer groups select: (SM > Retail > Customers > Customer groups > double click on a group or click the edit button).
View configuration wizard templates	To view the configuration templates select: (SM > Store setup > Configuration wizard > Wizard templates).
Edit configuration wizard templates	To edit or view the configuration templates select: (SM > Store setup > Configuration wizard > Wizard templates > double click on a template or click the edit button).
View EFT mapping setup	To view EFT mapping setup select: (SM > General setup > Payments > EFT mappings).
Edit EFT mapping setup	To view or edit EFT mapping setup select: (SM > General setup > Payments > EFT mappings> double click on a scheme or click the edit button).
Run End of day	Run End of Day operations, manage unposted statements, posted statements, Financial reports and Item sales reports. (SM > Retail > End of day)
Manage gift cards	View and edit gift cards. (SM > Gift cards/credit memos > New gift cards/Gift cards)
Manage credit memos	View and edit credit memos. (SM > Gift cards/credit memos > Credit memos)
Manage central suspensions	View and edit central suspensions. These are suspended transactions that are saved on the Store Server waiting to be reinitiated. (SM > Retail > Transactions > Suspended Transactions/Suspension transaction type)
View customer ledger entries	Select: (SM > Customers > Customers> select a customer > Ledger tab > double click on a scheme or click the edit button).
Edit customer ledger entries	To email or add a payment to the customer, select: (SM > Customers > Customers> select a customer > Ledger tab > select a transaction and click on E-mail or Add payment button.
Manage POS licenses	View and edit POS licenses. (SM > Security > POS Licensing)
View label templates	View the label templates available for printing labels for items and customers. Store setup > Forms and labels > Item/Customer label templates
Edit label templates	View and edit the label templates for printing labels for items and customers. Store setup > Forms and labels > Item/Customer label templates > highlight a template and click on the edit button.
Print labels	Prints labels for items and customers. Retail > Retail items > Retail items > Label printing or Retail > Customers > Customers > Label printing
Edit POS menus	Edit POS button grid menus. (SM > Store setup > Look and feel).
View POS menus	View preview of POS button grid menus. (SM > Store setup > Look and feel > POS button grid menus).
View price groups	View price groups. (SM > Retail > Price/discount > Price groups)
Edit price groups	Edit price groups. (SM > Retail > Price/discount > Price groups)
View payment types	View payment methods available. (SM > General Setup > Payments > Payment types)
Edit payment types	Edit payment methods available. (SM > General Setup > Payments > Payment types)
View receipts	This permission is inactive. Use View forms.
Edit forms	Edit and create new forms. (SM > Store setup > Forms > Edit forms)
View forms	View forms available. (SM > Store setup > Forms > Edit forms)
View stores	View stores available. (SM > Store setup > Stores > Stores)
Edit stores	Edit and create new stores. (SM > Store setup > Stores > New store/Stores)
View terminals	View terminals. (SM > Store setup > Terminals > Terminals/Terminal groups)
Edit terminals	Edit and add terminals. (SM > Store setup > Terminals > Terminals/Terminal groups)
Tender declarations	Make tender declarations. (SM > Retail > End of day > Tender declarations)
View tax free ranges
View US configurations	View United States configurations. (SM > Store setup > Stores > Stores > Select store > Price/Tax calculations)
View Income and Expense Types	View Income and Expense Types. (SM > Store setup > Stores > Stores > Select store > Income/Expense accounts)

Hospitality

Fields & buttons	Description
Manage hospitality setup	Manage hospitality setup. These are the very basic settings for the terminals. (SM > General Setup > Hospitality > Hospitality Setup).
Manage sales types	Manage sales types. (SM > Retail > Retail items > Sales types).
Manage hospitality types	Manage hospitality types. You can make general settings for any environment, whether it be a bar or a restaurant. (SM > General Setup > Hospitality > Hospitality types).
Manage dining table layouts	Manage dining table layouts. You can do this in Hospitality Types. (SM > General Setup > Hospitality > Hospitality types).
Manage restaurant menu types	Manage restaurant menu types. You can do this in Hospitality Types. (SM > General Setup > Hospitality > Hospitality types).
Manage station printing	Manage station printing. (SM > General Setup > Hospitality > Printing stations).
Manage menu groups	Manage menu groups. (SM > General Setup > Hospitality > Hospitality menu groups).
Manage Kitchen Manager profiles	Manage Kitchen Manager profiles. (SM > General Setup > Kitchen Manager profiles).
Manage Kitchen Display Stations	Manage Kitchen Display Stations and button grid menus. (SM > General Setup > Kitchen display system > Display stations/Button grid menus).
Manage Kitchen Display profiles	Manage Kitchen profiles, including functionality, style and visual profiles. (SM > General Setup > Kitchen display system > Functionality profiles/Style profiles/Visual profiles).
Manage Kitchen printers	Allows the user to manage printing functionality within the Kitchen Display System. This does not affect other printing functionality within the LS ONE solution (SM > General Setup > Kitchen display system> Printers).

Inventory

Fields & buttons	Description
Manage Calculate Statement	Manage Calculate Statement in End of day operations. (SM > Retail > End of day > Unposted statements).
Manage Post Statement	Manage Post Statement in End of day operations. (SM > Retail > End of day > Unposted statements).
Manage purchase orders	Manage purchase orders. (SM > General setup > Inventory > Purchase orders).
Manage goods receiving documents	Manage goods receiving documents. (SM > General setup > Inventory > Goods receiving documents).
View inventory adjustments	View Inventory Adjustments. (SM > General setup > Inventory > Inventory Adjustment).
Edit inventory adjustments	Edit inventory adjustments. (SM > General setup > Inventory > Inventory Adjustment).
View and edit stock counting	View and edit stock counting. (SM > General setup > Inventory > Stock counting).
View stock level report	View stock level report. (SM > General setup > Inventory > Stock level report).
Post and receive purchase order	Post and receive purchase order. (SM > General setup > Inventory > Purchase orders).
Auto populate goods receiving document lines	Auto populate goods receiving document lines, assuming that the number of goods received is the same as in the purchase order. (SM > General setup > Inventory > Goods receiving documents).
View inventory transfer requests	View inventory transfer requests. (SM > General setup > Inventory > Transfer requests).
Edit inventory transfer requests	Edit inventory transfer requests. (SM > General setup > Inventory > Transfer requests).
View inventory transfer orders	View transfer orders. (SM > General setup > Inventory > Transfer orders).
Edit inventory transfer orders	Edit transfer orders. (SM > General setup > Inventory > Transfer orders).
Manage replenishment	Allows the user to manage the replenishment settings on an item (SM > Retail > Retail items > Retail items > edit item > Replenishment tab). See more on Item view, replenishment tab. Also allows the user to manage Inventory templates and Purchase worksheets (SM > General setup > Inventory > Inventory templates/Purchase worksheets).
View vendors	View vendors (SM > General setup > Inventory > View all vendors).
Edit vendors	Edit vendors (SM > General setup > Inventory > View all vendors).

Item Master

Fields & buttons	Description
Manage retail item bar codes	Manage retail item bar codes. (SM > General Setup > Bar codes > Bar code setup)
Manage bar code masks	Manage bar code masks. (SM > General Setup > Bar code mask setup)
View infocode setup	View infocode setup. (SM > Retail > Infocodes > Infocodes)
Edit infocode setup	Edit infocode setup. (SM > Retail > Infocodes > Infocodes)
View retail items	View retail items (SM > Retail > Retail Items > Retail Items)
Edit retail items	Edit and create new retail items (SM > Retail > Retail Items > Retail Items)
View item ledger	Allows the user to view the item's transaction's details, like date and time of transaction, type of transaction, store and terminal it was performed, etc. (SM > Retail Items > Retail Items > choose an item and go to the Item ledger tab).
Manage retail departments	Manage retail departments (SM > Retail > Retail Items > Retail Items)
Manage retail item dimensions	Manage retail item dimensions (SM > Retail > Retail Items > Retail Items)
Manage linked items	Manage linked items (SM > Retail > Retail Items > Retail Items > Select retail item > Linked items tab)
View customer discount groups	View customer discount groups. (SM > Retail > Price/discount > Customer discount groups)
Edit customer discount groups	Edit customer price/discount groups. (SM > Retail > Price/discount > Customer discount groups)
View item discount groups	View item discount groups (SM > Retail > Price/discount > Item discount groups)
Edit item discount groups	Edit item discount groups (SM > Retail > Price/discount > Item discount groups)
View sales tax setup	View sales tax setup (SM > General Setup > Sales tax)
Edit sales tax setup	Edit sales tax setup (SM > General Setup > Sales tax)
Edit Color/Sizes/Styles	Edit Color/Sizes/Styles (SM > General Setup > Variations)
Manage trade agreement prices	Manage sales prices (SM > Retail > Retail Items > Retail Items > Select retail item > Prices tab > Sales prices tab)
Manage discounts	Manage discounts (SM > Retail > Retail Items > Retail Items > Select retail item > Discounts tab)
Manage retail divisions	Manage retail divisions (SM > Retail > Retail Items > Retail divisions)
Manage retail groups	Manage retail groups (SM > Retail > Retail Items > Retail groups)
Manage special groups	Manage special groups (SM > Retail > Retail Items > Special groups)
Manage item units	Manage item units (SM > General setup > Units > Units)

POS Permissions

Fields & buttons	Description
Open drawer	Open the cash drawer/register.
Start of day	Trigger the start of day procedure.
End of day	Trigger the end of day procedure.
End of shift	Trigger the end of shift procedure.
Tender declaration	Register the tender in the cash register. An error message appears if the amount does not correspond to the amount counted by the system.
Customer account deposit	Put a deposit into a customer account.
Float entry	Enter the total float amount into the POS.
Declare start amount	Register the amount of cash in the cash register at the beginning of the day.
Tender removal	Withdraw cash from the cash register.
Safe drop	Track tender that is sent to the Safe.
Bank drop	Register tender amounts that are taken out of the drawer and sent to the bank.
Safe drop reversal	Correct mistakes made in Safe Drop.
Bank drop reversal	Correct mistakes made in Bank Drop count.
Split bill*	Hospitality: Split the bill between customers.
Exit hospitality POS*	Hospitality: Exit the table and go to the table view.
Print hospitality menu type*	Hospitality: The POS user can select which hospitality menu types are sent to the kitchen or bar.
Set hospitality menu type*	Hospitality: Set the menu type to the item.
Change hospitality menu type*	Hospitality: Change the menu type assigned to an item in the hospitality POS.
Tax exempt transaction	Renders the sales items exempt from tax. The code is not set in the Site Manager.
Clear transaction tax exemption	Reverts the sales tax to its original percentage.
Infocode tax group change	Changes the tax group that is used to calculate tax on the sale.
Customer add	Add a customer to a transaction.
Bump order*	Hospitality Bump an order
Pay loyalty	Payment type: Pay with points belonging to a loyalty card.
Add customer to loyalty card	Add a customer to a loyalty card.
View integration mapping
View integration log
Edit integration mapping
Item sale	Operation which connects an item and when used this item is sold; Quick button.
Price check	View the item's price.
Void item	Void an item from the sale.
Item comment	Attach a comment to the item in the POS.
Price override	Override the item's price and select a new one.
Set quantity	Set a new quantity to a sales item.
Clear quantity	Set the item's quantity to 1.
Item search	Opens the item search window.
Return item	Return an item to the store by selling it in a negative quantity.
Return transaction	Return a whole transaction to the store.
Show journal	View past transactions on the POS.
Loyalty request	Request loyalty points for a customer with a loyalty card. Also allows the user to view information about the loyalty card.
Loyalty points discount	Uses the existing points to pay the transaction.
Clear sales person	Clear the sales person from the selected item.
Invoice comment	Add a comment to the invoice.
Change unit of measure	Allows you to convert the unit of measure.
Infocode on request	Request an infocode on an item manually. The infocode must be pre-assigned on the Site Manager.
Change item comments	Edit the comments on an item.
Pay cash	Payment type: Pay by cash, you can set an amount to this payment type, if you have many items that are 0.99 and people pay with 1 Euro, you might want to create a payment type “1 Euro Cash” on the POS to make the transaction quicker.
Pay card	Payment type: Pay by card. The implementation of this operation depends on your local settings.
Pay customer account	Payment type: The payment for the sale is registered to a selected customer account.
Pay currency	Payment type: Pay with foreign currency.
Pay check	Payment type: Pay by check.
Pay cash quick	Payment type: Pay the exact amount by cash.
Pay corporate card	Payment type: Pay by corporate card. The implementation of this operation depends on your local settings.
Void payment	Payment type: Void a payment from the transaction.
Pay credit memo	Payment type: Pay by credit memo.
Pay gift card	Payment type: Pay with a gift card.
Line discount amount	Discount an item in the sales line by an amount.
Line discount percent	Discount an item in the sales line by a percentage.
Total discount amount	Enter a total discount amount for the transaction.
Total discount percent	Enter a total discount percentage for the transaction.
Manually trigger periodic discount	Allows the user to add a periodic discount to the transaction if the item selected is included in any periodic discounts that can be manually activated.
Void transaction	Void the transaction.
Transaction comment	Adds a comment to the transaction. Can be printed out on the receipt but is not displayed anywhere in the POS. Can be used f.ex. for additional information on an invoice such as an identification number.
Sales person	Add a sales person to the transaction line.
Suspend transaction	If the transaction is incomplete, you can suspend it and it stays on the system.
Recall transaction	Recall suspended transactions.
Pharmacy prescription cancel	Voids the selected prescription allowing another POS to select it.
Pharmacy prescriptions	Adds a prescription to the POS
Issue credit memo	Issue a credit memo.
Issue gift card	Issue a gift card. Depending on configurations the gift card can be created through this operation or an existing one activated.
Get gift card balance	Displays the card balance after inserting the gift card number.
Display total	Display the transaction total on a customer display and calculate discounts if necessary.
Sales order	Retrieves and pays for a sales order. Only available with a 3rd party ERP system and requires customization.
Sales invoice	Retrieves and pays for a sales invoice. Only available with a 3rd party ERP system and requires customization.
Income account	Register tender entered into the POS without sales.
Expense account	Register the removal of tender from the POS to pay an expense account.
Return income accounts	Return money that was paid to an income account through the LS POS.
Return expense accounts	Return money that was paid to an expense account through the LS POS.
Customer search	Search for a customer from the database.
Customer clear	Clear the customer from the transaction.
Customer transactions	Allows the user to view and print the selected customer transactions.
Customer transactions report	Allows the user to view and print the selected customer transactions report.
Log off	User log off.
Lock terminal	Lock the terminal to prevent other users from access.
Log off force	Force user log off. Can be used even with an open transaction.
Inventory lookup	Look up an item's availability in the inventory.
Initialize report	Initialize Z Report to reset the totals on the POS.
Print X	Print the sales report.
Print Z	Print the sales and statistics report. This zeros down the sales report numbers.
Edit POS layout	Edit POS layout by right clicking on the spaces between the button grids and selecting “Button grid properties and also allowed to use the operation "Design mode enable” which allows to change the POS layout.
Minimize POS window	Minimize the POS window.
Blank operation	An operation left blank for the partners to program their own code.
Run external command	Allows the user to run and external command (an operation that can take parameters to run any Windows command)
Execute POS plugin	Can run any Dll that is in the POS Plugins folder. Each plugin has to be customized by partner.

Profiles

Fields & buttons	Description
View functionality profiles	View functionality profiles. These are the settings for the terminal, staff, hospitality and infocodes. (SM > Store Setup > Profiles > Functionality Profiles)
Edit functionality profiles	Edit functionality profiles. These are the settings for the terminal, staff, hospitality and infocodes. (SM > Store Setup > Profiles > Functionality Profiles)
View visual profiles	View visual profiles. These are the screen settings for the terminal. (SM > Store Setup > Profiles > Visual Profiles)
Edit visual profiles	Edit visual profiles. These are the screen settings for the terminal. (SM > Store Setup > Profiles > Visual Profiles)
View hardware profiles	View hardware profiles. These are the settings for the hardware, such as the card reader, the scale and the printer. (SM > Store Setup > Profiles > Hardware Profiles)
Edit hardware profiles	Edit hardware profiles. These are the settings for the hardware, such as the card reader, the scale and the printer. (SM > Store Setup > Profiles > Hardware Profiles)
View touch button layouts	View touch button layouts. This is the touch button layout set to the screen of the POS. (SM > Store Setup > Profiles > Touch button layout)
Edit touch button layouts	Edit touch button layouts. This is the touch button layout set to the screen of the POS. (SM > Store Setup > Profiles > Touch button layout)
View Site service profiles	View Site Service profiles. (SM > Store Setup > Profiles > Site Service).
Edit Site service profiles	Edit Site Service profiles. (SM > Store Setup > Profiles > Site Service).
Edit Style profiles	This permission is inactive.
View Style profiles	This permission is inactive.
View Form profiles	This permission is inactive.
Edit Receipt profiles	This permission is inactive.
View styles setup	View styles setup. View the styles available to use in the style profile. (SM > Store Setup > Look and feel > Styles)
Edit styles setup	Edit styles setup Edit and create new styles to use in the style profile. (SM > Store Setup > Look and feel > Styles)
View contexts	This permission is inactive.
Edit contexts	This permission is inactive.

Replication

Fields & buttons	Description
Access replication	Access replication. (SM > General setup > Replication).
View distribution locations	View distribution locations. (SM > General setup > Replication > Distribution locations).
Edit distribution locations	Edit distribution locations. (SM > General setup > Replication > Distribution locations).
View jobs and subjobs	View jobs and subjobs. (SM > General setup > Replication > New jobs/View jobs/Subjobs/Job log/Replication counters).
Edit jobs and subjobs	Edit jobs and subjobs. (SM > General setup > Replication > New jobs/View jobs/Subjobs/Job log/Replication counters).
Manually run a job	Allows the user to manyally run a job (SM > General setup > Replication > View jobs > highlight a job and click on the run job icon or right click on the job and select Run job). Or (SM > General setup > Replication > View jobs > edit a job and click on Run job).
Create multiple subjobs	Create multiple subjobs. (SM > General setup > Replication > Subjobs).
View database map	View database map. (SM > General setup > Replication > Database maps).
Edit database map	Edit database map. (SM > General setup > Replication > Database maps).
View database design	View database design. (SM > General setup > Replication > Database design).
Edit database design	Edit database design. (SM > General setup > Replication > Database design).
View settings	View settings. (SM > General setup > Replication > Settings).
Edit settings	Edit settings. (SM > General setup > Replication > Settings).

System Administration

Fields & buttons	Description
Manage number sequences	Manage number sequences. (SM > General Setup > System > Administrative Options > Number Sequences)
Manage remote hosts	Manage remote hosts. (SM > General Setup > System > Remote hosts)
Manage reports	Manage reports.
View audit logs	View audit logs. (SM > Tools > Audit log > View)
Manage audit logs	Manage audit logs. (SM > Tools > Audit log > Manage)
Maintain administrative settings	Maintain administrative settings. (SM > Tools > Administration > Options).
View update service schedule	View update service schedule. (SM > General setup > Data Director monitoring > Dashboard).
Manage update service schedule	Manage update service schedule. (SM > General setup > Data Director monitoring > Dashboard).

User and security management

User Permissions	Description
Edit action permissions	Edit action permissions. (SM > Security > Users > View all users > {Select user} > Permissions tab)
View action permissions	View action permissions. (SM > Security > Users > View all users > {Select user} > Permissions tab)
Create new users	Create new users. (SM > Security > Users > New User)
Edit user	Edit users. (SM > Security > Users > View all users)
Delete users	Delete users. (SM > Security > Users > View all users)
Enable/Disable users	Enable/Disable users. (SM > Security > Users > View all users > {Select user} > Permissions tab)
Reset password for other users	Reset password for other users. (SM > Security > Users > View all users > {Select user})
Create user groups	Create user groups. (SM > Security > Users > New user group)
Edit user groups	Edit user groups (SM > Security > Users > User groups)
Delete user groups	Delete user groups (SM > Security > Users > User groups)
Assign users to groups	Assign users to groups (SM > Security > Users > User groups)
Grant/Deny/Inherit permissions	Grant/Deny/Inherit permissions (SM > Security > Users > User groups)
Grant higher user permissions	Grant higher user permissions (SM > Security > Users > User groups)
Manage user permissions	Manage user permissions (SM > Security > Users > View all users > {Select user})
Manage group permissions	Manage group permissions (SM > Security > Users > User groups)
Manage authentication tokens	Manage authentication tokens for users, ID cards for example. (SM > Security > Users > View all users > Select user > Click on Authentication tokens in Authentication box).

See also

• User ID view
• Users view